Call for Application for the post of Project Manager

Malta Council for the Voluntary Sector

POSITION OF PROJECT MANAGER

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Nomenclatures denoting the male gender include also the female gender.

  1. The Malta Council for the Voluntary Sector invites applications for the position of Project Manager for the Cooperation Programme INTERREG V-A Italy-Malta Project, Titled “Enabling Network-based Innovation through Services and Institutional Engagement – ENISIE” The position is co-financed by the Cooperation Programme INTERREG V-A Italy-Malta.

Duration of assignment and Conditions

2.1       A selected candidate will enter into a two (2) year assignment as a Project Manager in the Ministry for Home Affairs and National Security, which may be renewed for further periods.

2.2       The position of Project Manager is subject to a probationary period of one (1) year.

2.3       Since this position is time-barred or linked to the completion of a specific task, such constitutes an objective reason in terms of Regulation 7(4) of S.L. 452.81.

Salary pegged to the position

  1. The salary attached to the position of Project Manager is equivalent to Salary Scale 7, (which in the year 2018 is €23,431 per annum rising by annual increments of €531.17 up to a maximum of €26,618).

Duties

  1. The duties of Project Manager include:

a) Assists the Project Leader on all matters relating to the administration of ESF Project 02.064 – Participation for Employment at CCF: Social Inclusion through Education and Training;

b) Maintains all the necessary documentation, including purchase documents, invoices, the inputting of these documents in the relevant Database and the upkeep of the project audit files as per ‘Manual of procedures’;

c) Implements publicity as per obligatory requirements;

d) Monitors and manages the disbursement schedule breakdown and coordinates the implementation schedule;

e) Certifies and processes invoices, and prepares invoice status certificates and receipts through the SFD;

f) Co-ordinates the project events and manages all the necessary administrative duties and collection of documents;

g) Prepares progress and any other Project-related Reports as per relevant regulations;

h) Monitoring and management of the contract management process from contract issuance, clarifications, award, letter of award, deliverables, potential issue resolution, etc;

i) Drafts terms of reference in relation to tender and quotation documents, coordinates selection processes and any other related duties;

j) Keeps proper records including the compilation and submission of claims to the competent authorities;

k) Prepares and submits claims for reimbursements as per regulations and guidelines set by the relevant government authority under the supervision of MCVS Administration;

l) Support audits and on-the-spot checks during the specified contract period;

m) Undertakes any other tasks, which the MCVS Administration, may delegate to him or her, as may be required;

n) Any other duties according to the exigencies of the Public Service as directed by the Executive Secretary of the Malta Council for the Voluntary Sector.

Eligibility requirements

5.1       By the closing time and date of this call for applications, applicants must be:

(i)         (a) citizens of Malta; or

(b) citizens of other Member States of the European Union who are entitled to equal treatment to Maltese citizens in matters of employment by virtue of EU legislation and treaty provisions dealing with the free movement of workers; or

(c) citizens of any other country who are entitled to equal treatment to Maltese citizens in matters related to employment by virtue of the application to that country of EU legislation and treaty provisions dealing with the free movement of workers; or

(d) any other persons who are entitled to equal treatment to Maltese citizens in matters related to employment in terms of the law or the above-mentioned EU legislation and treaty provisions, on account of their family relationship with persons mentioned in paragraph (a), (b) or (c); or

(e) third country nationals who have been granted long-term resident status in Malta under regulation 4 of the “Status of Long-Term Residents (Third Country Nationals) Regulations, 2006” or who have been granted a residence permit under regulation 18(3) thereof, together with family members of such third country nationals who have been granted a residence permit under the “Family Reunification Regulations, 2007”.

The advice of the Department of Citizenship and Expatriate Affairs within the Identity Malta Agency should be sought as necessary in the interpretation of the above provisions.

The appointment of candidates referred to at (b), (c), (d) and (e) above would necessitate the issue of an employment licence in so far as this is required by the Immigration Act and subsidiary legislation. Jobsplus should be consulted as necessary on this issue.

(ii)        able to communicate in the Maltese and/or English Languages;

(iii)       (a) are in possession of a recognised Master’s qualification at MQF Level 7 (subject to a minimum of 60 ECTS/ECVET credits, or equivalent, with regard to programmes commencing as from October 2008) in Management Studies, Business Administration, Accountancy, Public Policy, Law or Legal Studies or a comparable professional qualification, plus one (1) year relevant work experience;

Or

(b) are in possession of a recognised Bachelor’s qualification at MQF Level 6 (subject to a minimum of 180 ECTS/ECVET credits, or equivalent, with regard to programmes commencing as from October 2003) in Management Studies, Business Administration, Accountancy, Public Policy, Law or Legal Studies or a comparable professional qualification plus three (3) years relevant work experience;

5.2       Qualifications at a level higher than that specified above will be accepted for eligibility purposes, provided they meet any specified subject requirements. A Master’s qualification at MQF Level 7, or equivalent, must comprise a minimum of 60 ECTS/ECVET credits with regard to programmes commencing as from October 2008.

Moreover, candidates who have not yet formally obtained any of the above-mentioned qualifications will still be considered, provided that they submit evidence that they have been approved for the award of the qualifications in question, or successfully completed the necessary ECTS/ECVETS credits, or equivalent, taken as part of a recognized MQF level program of study, as required in the afore-mentioned eligibility criteria or higher, by the closing time and date of the call for applications.

5.3       Applicants must be of conduct which is appropriate to the position applied for (applicants who are already in the Malta Public Service must produce a Service and Leave Record Form (GP 47); those applying from outside the Service must produce a Certificate of Conduct issued by the Police or other competent authority not earlier than one (1) month from the date of application and state whether they have ever been in Government Service, giving details).

5.4       Applicants must be eligible to take up their due appointment, in terms of 5.1 to

5.3 above, not only by the closing time and date of this call for applications but also on the date of appointment.

5.5 Prospective applicants should note the requirement to produce MQRIC recognition statements in respect of their qualifications from MQRIC, or other designated authorities, as applicable, as per provisions applicable to this call for applications (see link below).

Submission of supporting documentation

6.1       Qualifications and experience claimed must be supported by certificates and/or testimonials, copies of which should be attached to the application. Scanned copies sent electronically are acceptable.

6.2 Original certificates and/or testimonials are to be invariably produced for verification at the interview.

Selection procedure

7.1       Eligible applicants will be assessed by a Selection Board to determine their suitability for the position. The maximum mark for this selection process is 100% and the pass mark is 50%.

7.2       Due consideration will be given to applicants who, besides the requisites indicated in paragraphs 5.1 to 5.3, have proven relevant work experience.

Submission of applications

  1. Applications, together with a curriculum vitae the Malta Council for the Voluntary Sector, Volunteer Centre, Melita Street, Valletta VLT 1129 by not later than noon (Central European Time) of Friday, 4th May 2018.

Applications should be submitted online on http://maltacvs.org/resources/application-forms/project-manager/ by the said closing time and date of this call for applications.

Other general provisions

  1. For information contact the Malta Council for the Voluntary Sector at the Volunteer Centre, 181, Melita Street, Valletta or visit http://maltacvs.org/.

The phone and e-mail address of the Malta Council for the Voluntary Sector are +356 22481110 and mcvs.mede@gov.mt .


Mauro Pace Parascandalo

Executive Secretary

Malta Council for the Volkunary Sector

“Enabling Network Based Innovation Through Services And Institutional Engagement – ENISIE”

Project part-financed by the European Social Fund Cooperation Programme INTERREG V-A Italy-Malta under Priority Axis 2

Co-financing rate: 80% European Union; 20% National Fund


Kunsill Malti għas-Settur tal-Volontarjat

POŻIZZJONI TA’ PROJECT MANAGER

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Nomenklaturi li jindikaw il-maskil jinkludu wkoll il-femminil.

  1. Il-Kunsill Malti għas-Settur tal-Volontarjat jilqa’ applikazzjonijiet għall-pożizzjoni ta’ Project Manager għall-proġett li jismu “Enabling Network-based Innovation through Services and Institutional Engagement ENISIE” iffinanzjat taħt il-Programm ta’ Kooperazzjoni INTERREG V-A Italy-Malta. Il-posizzjoni hija ko-finanzjata taħt l-istess Programm ta’ Kooperazzjoni INTERREG V-A Italy-Malta.

Tul tal-assignment u kundizzjonijiet

2.1       Persuna magħżula tidħol f’assignment ta’ tliet (3) snin bħala Project Manager fil-Ministeru għall-Intern u s-Sigurtà Nazzjonali, li jistà jiġi mġedded għal perjodi oħra.

2.2       Il-pożizzjoni ta’ Project Manager hija suġġetta għal perjodu ta’ prova ta’ tnax(12)-il xahar.

2.3       Din il-pożizzjoni hija marbuta ma’ terminu ta’ żmien fiss jew tkomplija ta’ biċċa xogħol speċifika, u għaldaqstant dan jikkostitwixxi raġuni oġġettiva skont Regolament 7(4) ta’ L.S. 452.81.

Salarju marbut mal-pożizzjoni

  1. Is-salarju għall-pożizzjoni ta’ Project Manager huwa ekwivalenti għal Skala ta’ Salarju 7, (li fis-sena 2018 huwa ta’ €23,431 fis-sena li jitla’ b’żidiet fis-sena ta’ €531.17 sa massimu ta’ €26,618).

 

Dmirijiet

  1.  Id-dmirijiet ta’ persuna fil-ħatra ta’ Project Manager jinkludu:

a) Jassisti lill-Project Leader fuq l-affarijiet kollha relatati mal-amministrazzjoni tal-proġett tal-ESF 064 – Participation for Employment at CCF: Social Inclusion through Education and Training;

b) Iżomm id-dokumentazzjoni kollha neċessarja, inkluż id-dokumentazzjoni tax-xiri, fatturi, u l-aġġornar tal-iStructural Funds Database (SFD) permezz ta’ dawn id-dokumenti, kif ukoll tal-fajls tal-awditjar tal-proġett skont il-‘Manwal tal-Proċeduri’;

c) Jimplimenta pubbliċità skont ir-rekwiżiti obbligatorji;

d) Jimmoniterja u jimmaniġġja r-rendikont tal-iskeda tal-iżburżar u jikkoordina l-iskeda tal-implimentazzjoni;

e) Jiċċertifika u jiproċessa l-fatturi u jipprepara ċertifikat tal-isat tal-fatturi u rċevuti permezz tal-SFD;

f) Jikkoordina l-avvenimenti tal-proġett u jieħu ħsieb id-dmirijiet amministrattivi kollha neċessarji u l-ġbir tad-dokumenti;

g) Jipprepara Rapporti ta’ Progress u kull xorta ta’ rappoti oħra relatati mal-Proġett skont ir-regolamenti tal-ESF;h) Jassisti lill-Project Leader fil-moniteraġġ u l-immaniġġjar tal-proċess tat-tmexxija tal-kuntratt mill-ħruġ tal-kuntratt, kjarifikazzjonijiet, għotja, ittra tal-għotja, riżultati tal-iżvilupp tal-proġett, riżoluzzjoni ta’ kwistjonijiet potenzjali, eċċ;

i) Jipprepara abbozzi ta’ termini ta’ referenza fejn jidħlu offerti u dokumenti ta’ kwotazzjoni, jikkoordina l-proċessi tal-għażla u jwettaq kull dmir ieħor relatat;

j) Iżomm rekords kif xieraq inklużi l-kompilazzjoni u s-sottomissjoni ta’ talbiet lill-awtoritajiet kompetenti;

k) Jipprepara u jissottometti talbiet għar-rimburżar skont ir-regolamenti u l-linji gwida maħruġa mill-awtorità tal-Gvern rilevanti taħt is-superviżjoni tal-Project Leader;

l) Jassisti lill-Project Leader waqt l-awditjar tal-ESF u l-on-the-spot checks matul il-perjodu tal-kuntratt speċifikat;

m) Iwettaq dmirjiet oħra, li l-Project Leader, jista’ jiddelega lilu jew lilha, skont il-bżonn;

n) Dmirjiet oħra skont l-esiġenzi tas-Servizz Pubbliku skont struzzjonijiet mogħtija mis-Segretarju Permanenti Ewlieni.

 

Rekwiżiti tal-eliġibbiltà

5.1       Sal-ħin u d-data tal-għeluq ta’ din is-sejħa għall-applikazzjonijiet, l-applikanti għandhom ikunu:

(i)         (a) ċittadini ta’ Malta; jew

(b) ċittadini ta’ Stati Membri oħra tal-Unjoni Ewropea li għandhom jedd għal trattament ugwali daqs ċittadini Maltin fi kwistjonijiet ta’ impjieg bis-saħħa ta’ leġislazzjoni tal-UE u dispożizzjonijiet ta’ trattati dwar iċ-ċaqliq ħieles tal-ħaddiema; jew

(c) ċittadini ta’ kwalunkwe pajjiż ieħor li għandhom jedd għal trattament ugwali daqs ċittadini Maltin fi kwistjonijiet ta’ impjieg minħabba li jkunu japplikaw għal dak il-pajjiż ta’ leġislazzjoni tal-UE u dispożizzjonijiet ta’ trattati dwar iċ-ċaqliq ħieles tal-ħaddiema; jew

(d) kwalunkwe persuni oħra li għandhom jedd għal trattament ugwali daqs ċittadini Maltin fi kwistjonijiet ta’ impjieg permezz tar-relazzjoni familjari tagħhom ma’ persuni msemmija f’(a), (b) jew (ċ), skont kif hemm fil-liġi jew fil-leġislazzjoni tal-UE u dispożizzjonijiet ta’ trattati msemmija hawn fuq; jew

(e) ċittadini ta’ pajjiżi terzi li jkunu ngħataw status ta’ residenti li joqogħdu għal żmien twil f’Malta taħt ir-regolament 4 tar-Regolamenti tal-2006 dwar “Status ta’ Residenti li joqogħdu għal Żmien Twil (Ċittadini ta’ Pajjiżi Terzi)”, jew li jkunu ngħataw permess ta’ residenza taħt ir-regolament 18 (3) tal-istess regolamenti, flimkien mal-membri tal-familja ta’ ċittadini ta’ pajjiż terzi li jkunu ngħataw permess ta’ residenza taħt ir-Regolamenti tal-2007 dwar ir-Rijunifikazzjoni tal-Familji.

Il-parir tad-Dipartiment għall-Affarijiet taċ-Ċittadinanza u Expatriates fi ħdan l-Aġenzija Identity Malta għandu jiġi mfittex skont il-ħtieġa fl-interpretazzjoni tal-provvedimenti imsemmija hawn fuq.

Il-ħatra ta’ kandidati msemmija f’(b), (ċ), (d) u (e) hawn fuq teħtieġ il-ħruġ ta’ liċenzja tax-xogħol f’dawk il-każijiet fejn hija meħtieġa skont l-Att dwar l-Immigrazzjoni u leġiżlazzjoni sussidjarja. Jobsplus għandha tiġi kkonsultata skont il-ħtieġa dwar din il-materja.

(ii)        kapaċi jikkomunikaw bil-lingwa Maltija u/jewbil-lingwa Ingliża;

(iii)       (a) li għandhom kwalifika Master’s rikonoxxuta fil-livell 7 tal-MFQ (suġġetta għall-minimu ta’ 60 kreditu ECTS/ ECVET jew ekwivalenti, fir-rigward ta’ korsijiet li bdew minn Ottubru 2008) fl-Istudji tal-Management, fil-Business Administration, fl-Accountancy, fil-Public Policy, Law jew Legal Studies jew f’xi qasam rilevanti ieħor, jew kwalifiki professjonali komparabbli, flimkien ma’ sena (1) esperjenza ta’ xogħol rilevanti;

Jew

(b) li għandhom kwalifika ta’ Baċellarat rikonoxxuta fil-livell 6 tal-MFQ (suġġetta għall-minimu ta’ 180 kreditu ECTS/ECVET, jew ekwivalenti, rigward korsijiet li bdew minn Ottubru 2003) fl-Istudji tal-Management, fil-Business Administration, fl-Accountancy, fil-Public Policy, Law jew Legal Studies jew f’ xi qasam rilevanti ieħor, jew kwalifiki professjonali komparabbli, flimkien ma’ tliet (3) snin esperjenza ta’ xogħol rilevanti;

5.2       Kwalifiki li huma ta’ livell ogħla minn dak rikjest hawn fuq jiġu aċċettati għall-fini ta’ eliġibbiltà, sakemm dawn ikunu fis-suġġetti mitluba. Kwalifika ta’ Masters f’livell 7 ta’ MQF, jew ekwivalenti, għandha tinkludi minimu ta’ 60 kreditu ECTS/ECVETS, fir-rigward ta’ korsijiet li bdew minn Ottubru 2008.

Dawk il-kandidati li ma jkunux għadhom ġabu l-kwalifiki msemmija hawn fuq formalment xorta jiġu kkunsidrati, basta jipprovdu evidenza li ġew appovati għall-għoti tal-kwalifiki msemmija jew inkella jkunu lestew b’suċċess il-krediti meħtieġa tal-ECTS/ECVETS, jew ekwivalenti, meħuda bħala parti minn programm ta’studju ta’ livell tal-MQF rikonoxxut, kif mitlub fil-kriterji tal-eliġibilitàta’ hawn fuq jew ogħla, sal-ħin u d-data tal-għeluq ta’ din is-sejħa għall-applikazzjonijiet.

5.3       L-applikanti jridu jkunu ta’ kondotta li hi xierqa għall-pożizzjoni li l-persuna qed tapplika għaliha (applikanti li diġàqegħdin jaħdmu fis-Servizz Pubbliku ta’ Malta jridu jippreżentaw is-Service and Leave Record Form (GP 47); filwaqt li dawk li japplikaw minn barra jridu jippreżentaw Ċertifikat riċenti tal-Kondotta maħruġ mill-Pulizija jew awtoritàoħra kompetenti mhux aktar minn xahar (1) qabel id-data tal-applikazzjoni, u jindikaw jekk qatt kinux impjegati tal-Gvern qabel u jagħtu d-dettalji).

5.4       Il-kandidati magħżula jridu jkunu eliġibbli għall-ħatra f’din il-pożizzjoni, skont 5.1 – 5.3 hawn fuq, mhux biss sal-ħin u d-data tal-għeluq ta’ din is-sejħa għall-applikazzjonijiet, iżda wkoll fid-data tal-ħatra.

5.5       L-applikanti prospettivi għandhom jaraw il-provvedimenti ġenerali marbuta ma’ din is-sejħa għall-applikazzjonijiet fejn jikkonċerna s-sottomissjoni ta’ dikjarazzjoni ta’ rikonoxximent tal-kwalifiki mingħand l-MQRIC, jew awtoritàpertinenti oħra, kif applikabbli (ara l-link aktar ‘l isfel).

Sottomissjoni ta’ dokumentazzjoni

6.1       Il-kwalifiki u l-esperjenza li l-persuna jkollha għandhom jintwerew b’ċertifikati u/jew dokumenti li kopja tagħhom għandha tkun mehmuża mal-applikazzjoni. Kopji scanned mibgħuta b’mod elettroniku huma aċċettati.

6.2       Id-dokumenti oriġinali għandhom, mingħajr eċċezzjoni, jintwerew waqt l-intervista.

Proċeduri tal-għażla

7.1       L-applikanti eliġibbli jiġu assessjati minn Bord tal-għażla biex jiġi ddeterminat min hu adatt għall-pożizzjoni. Il-marka massima għal dan il-proċess tal-għażla hija 100% u l-marka li persuna trid iġġib biex tgħaddi hija 50%.

7.2       Tingħata kunsiderazzjoni xierqa lill-kandidati li, minbarra dak rikjest f’paragrafi 5.1 – 5.3, għandhom esperjenza ta’ xogħol relevanti u ppruvata.

Sottomissjoni tal-applikazzjoni

  1. L-applikazzjonijiet, flimkien ma’ currciculum vitae li juru l-kwalifiki u l-esperjenza jintlaqgħu mill-Kunsill Malta għas-Settur tal-Volontarjat fiċ-Ċentru tal-Volontarjat, 181 Triq Melita, Valletta VLT 1129 sa nofsinhar (Ħin taċ-Ċenru tal-Ewropa) Central European Time) ta’ of nhar il-Ġimgħa, 4 ta’ Mejju, 2018.

L-Applikazzjonijiet għandhom ikunu sottomessi ‘online fuq http://maltacvs.org/resources/application-forms/project-manager/ sal-ħin u d-data indikati għal din is-sejħa.

Provvedimenti ġenerali oħra

  1. Għal aktar informazzjoni ikkuntattja lill-or information contact the Kunsill Malta għas-Settur tal-Volontarjat fiċ-Ċentru tal-Volontarjat, 181 Triq Melita, Valletta VLT 1129 jew żur is-sit http://maltacvs.org/.

Il-kuntatt telefoniku u l-‘email’ tal- Kunsill Malta għas-Settur tal-Volontarjat huma +356 22481110 u mcvs.mede@gov.mt .

 

Mauro Pace Parascandalo

Segretarju Eżekuttiv

Kunsill Malta għas-Settur tal-Volontarjat


“Enabling Network Based Innovation Through Services And Institutional Engagement – ENISIE”

Proġett parzjalment finanzjat millProgramm ta’ Kooperazzjoni INTERREG V-A Italy-Malta taħt Priority Axis 2

Ko-finanzjat b’rata ta’: 80% Unjoni Ewropeja; 20% Fondi Nazzjonali