Call for Application for the Post of Secretary

  1. The Malta Council for the Voluntary Sector invites applications for the position of Secretary to the Council and the CEO.

 

Duration of assignment and Conditions

 

2.1       A selected candidate will enter into a three (3) year assignment as Secretary with the Malta Council for the Voluntary Sector, which may be renewed for further periods.

 

2.2       The position of Secretary is subject to a probationary period of one (1) year.

 

2.3       Since this position is time-barred or linked to the completion of a specific task, such constitutes an objective reason in terms of Regulation 7(4) of S.L. 452.81.

 

Salary pegged to the position

 

  1. The salary attached to the position of Secretary is equivalent to Salary Scale 12, (which in the year 2019 is €17,576 per annum rising by annual increments of €354 up to a maximum of €19,700).

 

Duties

 

  1. The duties of Secretary include:

 

  1. Acting as Personal Secretary (PA) to the Chief Executive Officer;
  2. Supporting the Chief Executive Officer in the logistical arrangements in preparation for activities organised by MCVS;
  3. Supporting the Chief Executive Officer in maintaining an updated file for the continuous updating of the Manual of Internal Control Procedures, internal policies and circulars;
  4. Responsible for Human Resources (HR) matters;
  5. Drafting and typing minutes in relation to internal meetings;
  6. Maintains updated data on the specific activities of the Voluntary Organisations Fund;
  7. Creates and manages tools for the compilation of qualitative and quantitative data on the specific activities of the Voluntary Sector;
  8. Maintains MCVS filing and archives, keeping files updated and properly documented;
  9. Coordination and drafting of replies to Parliamentary Questions;
  10. Coordination and replies to MCVS generic email;
  11. Maintains a list of office supplies, replenish stocks as and when necessary, and carries out a periodic stock-taking exercise;
  12. Receiving, acknowledging receipt and maintaining the register of incoming and outgoing mail;
  13. Assists in the compilation of internal/national/EC reports relating to the Voluntary Sector;
  14. Undertakes any other tasks, which the MCVS Administration, may delegate to him or her, as may be required;
  15. Any other duties according to the exigencies of the Public Service as directed by the Executive Director of the Malta Council for the Voluntary Sector.

 

Eligibility requirements

 

5.1       By the closing time and date of this call for applications, applicants must be:

 

(i)         (a) citizens of Malta; or

 

(b) citizens of other Member States of the European Union who are entitled to equal treatment to Maltese citizens in matters of employment by virtue of EU legislation and treaty provisions dealing with the free movement of workers; or

 

(c) citizens of any other country who are entitled to equal treatment to Maltese citizens in matters related to employment by virtue of the application to that country of EU legislation and treaty provisions dealing with the free movement of workers; or

 

(d) any other persons who are entitled to equal treatment to Maltese citizens in

matters related to employment in terms of the law or the above-mentioned EU legislation and treaty provisions, on account of their family relationship with persons mentioned in paragraph (a), (b) or (c); or

 

(e) third country nationals who have been granted long-term resident status in Malta under regulation 4 of the “Status of Long-Term Residents (Third Country Nationals) Regulations, 2006” or who have been granted a residence permit

 

under regulation 18(3) thereof, together with family members of such third country nationals who have been granted a residence permit under the “Family Reunification Regulations, 2007”.

 

The advice of the Department of Citizenship and Expatriate Affairs within the Identity Malta Agency should be sought as necessary in the interpretation of the above provisions.

 

The appointment of candidates referred to at (b), (c), (d) and (e) above would necessitate the issue of an employment licence in so far as this is required by the Immigration Act and subsidiary legislation. Jobsplus should be consulted as necessary on this issue.

 

(ii)        able to communicate in the Maltese and English Languages;

 

(iii)       (a) are in possession of a recognised qualification at MQF Level 5, or equivalent, plus one (1) year relevant work experience;

Or

(b) are in possession of a recognised qualification at MQF Level 4 or equivalent, plus three (3) years relevant work experience;

 

5.2       Qualifications at a level higher than that specified above will be accepted for eligibility purposes, provided they meet any specified subject requirements.

 

Moreover, candidates who have not yet formally obtained any of the above-mentioned qualifications will still be considered, provided that they submit evidence that they have been approved for the award of the qualifications in question, or successfully completed the necessary ECTS/ECVETS credits, or equivalent, taken as part of a recognized MQF level program of study, as required in the afore-mentioned eligibility criteria or higher, by the closing time and date of the call for applications.

 

5.3       Applicants must be of conduct which is appropriate to the position applied for (applicants who are already in the Malta Public Service must produce a Service and Leave Record Form (GP 47); those applying from outside the Service must produce a Certificate of Conduct issued by the Police or other competent authority not earlier than one (1) month from the date of application and state whether they have ever been in Government Service, giving details).

 

 

5.4       Applicants must be eligible to take up their due appointment, in terms of 5.1 to 5.3 above, not only by the closing time and date of this call for applications but also on the date of appointment.

 

5.5 Prospective applicants should note the requirement to produce MQRIC recognition statements in respect of their qualifications from MQRIC, or other designated authorities, as applicable, as per provisions applicable to this call for applications (see link below).

 

 

Submission of supporting documentation

 

6.1       Qualifications and experience claimed must be supported by certificates and/or testimonials, copies of which should be attached to the application. Scanned copies sent electronically are acceptable.

 

6.2 Original certificates and/or testimonials are to be invariably produced for verification at the interview.

 

 

 

Selection procedure

 

7.1       Eligible applicants will be assessed by a Selection Board to determine their suitability for the position. The maximum mark for this selection process is 100% and the pass mark is 50%.

 

7.2       Due consideration will be given to applicants who, besides the requisites indicated in paragraphs 5.1 to 5.3, have proven relevant work experience.

 

 

Submission of applications

 

  1. curriculum vitae and covering letter are to be submitted either by post at the Malta Council for the Voluntary Sector, Volunteer Centre, Melita Street, Valletta VLT 1129 or by email to mcvs.mede@gov.mt by not later than noon (Central European Time) of Wednesday, 16th October 2019.

 

Other general provisions

 

  1. For more information contact the Malta Council for the Voluntary Sector at the Volunteer Centre, 181, Melita Street, Valletta. The phone and e-mail address of the Malta Council for the Voluntary Sector are +356 22481110 and mcvs.mede@gov.mt .